April 2024
APRIL 2024 MEETING MINUTES
The Pony Creek Homeowners Association Board met at the Park on April 9th, 2024. The meeting was called to order at 6:37 pm. Board Officers present included: Verlin Phelps, President, Suzanne Wick, Treasurer. Tim Gibbs, Vice President. Board Members: Mike Bogenreif, Barb Simmons, and Tristan Nolan. Randy Greenwood – absent.
Hard copies of the March 2024 Monthly Meeting Minutes were available at the meeting. Tim made a motion to accept the March minutes as submitted. Seconded by Mike. All approved.
Hard copies of the March 2024 Monthly Treasurer report were available at the meeting. Motion made by Tristan to accept the report as submitted. Seconded by Tim. All approved.
Monthly Report Bank Statement balance April 1 st, 2024, $ 8,108.07
Balance in the Checking account = $ 5,880.45 as May 9th, 2024. Expenses paid during April included: Water Testing, Road grading, Tractor payment, Fred’s Trash and Mid-American Energy.
Legal: Garnishment is in process against a homeowner for past due amounts owed. Collection efforts of other past due accounts is a on-going process.
Water Report: Tristan has received his Grade A water license and is helping with the Water Maintenace and testing requirements. Distilled water will need to be purchased to be used with the CL2 mixer. It is expected to be around 4 gallons a week. Verlin is trying to get in touch with the USDA regarding the water system. The person he needs to talk with is out of the office at the time of this meeting. He will follow up and will report what he finds at the next meeting. We will need to have 2 of the Licensed water persons and the sheriff to shut off the water of a Lot that has not paid their monthly maintenance dues. Region IV will be having a meeting on March 27th 2024. A rough plan of the water system along with the required paperwork will need to be submitted by June 2024.
Road Report: Grader still needs repairing. Mike will try to get a sediment bowl for the Grader to see if that will fix the problem. The battery will need to be charged as well.
Park: The tubes at the park need to be dug out. A mini excavator will be rented to get this done. Some tree trimming will be done as well while we have the excavator.
Old Business: Amendments to By-Laws are still a work in progress.
New Business: Tim made a motion to use a Collection Agency to collect delinquent accounts. Seconded by Tristan. All approved. Suzie brought information on Recovery Solutions Group LLC. And will work on getting information to them to start the collection process. We felt this would be less costly than utilizing the Attorney to collect monies owed.
Tim made a motion to adjourn the meeting at 7:12 p.m. Tristan seconded. All Approved.
Next Board meeting to be May 14th , 2024, at 6:30 p.m. at the Park, weather permitting. If weather is bad the meeting will be held at the Community Building – 55202 Fandt Road.
Next General Meeting May 19th, 2024 at the Park at 2 pm.
Respectively submitted, Suzanne Wick, Secretary