January 2025
JANUARY 2025 MEETING MINUTES
The Pony Creek Homeowners Association Board met at Tim Gibbs garage on January 14th, 2025. The meeting was called to order at 6:30 pm. Board Officers present included: Tim Gibbs, President, Tristan Nolan, Vice President, Suzanne Wick, Treasurer. Board Members in attendance included: Randy Greenwood, Mike Bogenreif and Barb Simmons. Derrick Bowers was absent. Other homeowners in attendance included: Past president, Verlin Phelps and Sandy Parson.
Hard copies of the December 2024 Monthly Meeting Minutes were available at the meeting.
Randy made a motion to accept the December minutes as submitted. Seconded by Tristan. All approved.
Hard copies of the December 2024 Monthly Treasurer report were available at the meeting.
Barb made a motion to accept the December Treasurer report as submitted. Seconded by Tim. All approved.
Monthly Report Bank Statement balance January 1 st, 2025, $ 3,898.03.
Balance in the Checking account = $ 6,101.10 as of February 6th, 2025. Expenses paid during January included: Water Testing, road grading, Evan & Dixon – Legal Fees, Grader Chains, Tractor payment, and Mid-American Energy.
Nothing new to report on collections. In process of reviewing accounts. Any account that is past due may be turned over to collection if accounts are not brought up to date.
Legal: Lot 21 is still in Probate. The property is up for sale. The Board is working on a settlement of past dues owed. Kennedy’s court case is scheduled for this Spring. This is the same case as before. There is no ingress/ egress easement.
Tim will make contact with the attorney about possible liens on properties that are past due on maintenance dues. Tim will also make contact with the family regarding maintenance dues on Lots 18, 19, and 20. Tristan made a motion to contact attorney regarding deceased homeowner’s properties ( Lots 18- 20, Lots 31 & 32) and pay the necessary attorney fees to resolve issues. Seconded by Randy. All approved. Tristan made a motion to shut off service to a Lot for non payment of monthly dues. Seconded by Randy. All approved. Coordination with the Sheriffs department will be made prior to the shut off.
Water Report: The doors at the Reservoir still need to be repaired. Tim gave a report on a DNR zoom meeting. This meeting covered acronyms being used by the DNR and EPA. Tim will provide additional information when it becomes available. Well 2 has a slow leak and we will need to have CB Well Company come out to fix it. Verlin will be having Mike and Tristan test the water while he is out of town.
Road Report: The board will be contacting homeowners regarding tubes that need to be replaced at driveways. This will be discussed further as Spring approaches. Tristan requested contact information for Lot 24 as this is a tube that will need fixed or replaced. T posts and other obstacles located along the road right of way to be removed. Randy to purchase necessary parts to repair chains on the Grader. Fuel saver (anti gel) has been purchased. Salt will need to be purchased. Tractor brakes need adjusting.
Homeowners – Lots 28 and 14 will need to remove cars on the road in case of a snow event.
Park: There was a report of vandalism at the Park. Someone is throwing chunks of concrete on the ice.
Old Business: Verlin and Tim will be moving forward on the Amendments to By-Laws. The Board will try again at the General meeting in May 2025 to get these Amendments passed by the Homeowners. New light at the Community Building to be installed.
New Business: Nothing new to report.
Barb made a motion to adjourn the meeting at 7:19 p.m. Mike seconded. All Approved.
The next Board meeting will be February 11th, 2025, at 6:30 p.m at the home of Tim Gibbs, in the garage - 55269 Fallow Rd. Respectively submitted, Suzanne Wick, Secretary