July 2024
JULY 2024 MEETING MINUTES
The Pony Creek Homeowners Association Board met at the Park on July 9th, 2024. The meeting was called to order at 6:30 pm. Board Officers present included: Verlin Phelps, President, Suzanne Wick, Treasurer. Tim Gibbs, Vice President. Board Members: Barb Simmons, Tristan Nolan, Mike Bogenreif and Randy Greenwood. Other homeowners in attendance: Jacob Moore.
Hard copies of the June 2024 Monthly Meeting Minutes were available at the meeting. Tim made a motion to accept the June minutes as submitted. Seconded by Randy. All approved.
Hard copies of the June 2024 Monthly Treasurer report were available at the meeting. Motion made by Tim to accept the report as submitted. Seconded by Tristan. All approved.
Monthly Report Bank Statement balance July 1 st, 2024, $ 4,687.83.
Balance in the Checking account = $ 2,890.49 as August 8th, 2024. Expenses paid during July included: Water Testing, Road grading, Grader repair, Tractor repair, Excavator rental for maintenance, Park mowing, Tractor payment, Legal Fees, Fred’s Trash and Mid-American Energy. Homeowner in attendance signed repayment agreement with PCHA. Board agreed to waive the current late fee.
Collections by RSG is proceeding.
Legal: Attorney sent response letter sent to Court. Non jury Trial is set for May 13, 2025.
Water Report: A large round of samples that are to be done every 6 years are now scheduled to be completed. The cost of these sample tests will be in the $700 to $ 800 dollar range and need to be done in September. We are meeting with Steve Marsh with the Iowa Association of Municipal Utilities in September on how to mitigate the Rural Manganese problem with the water. There was a report of a water leak by a homeowner, but no excess water usage has shown up on the meters. The Board searched the development for the leak and no leak was detected. The Board will continue to monitor the water usage.
Road Report: Tristan made a motion to proceed with the rental of the excavator to perform maintenance around the Development. Tim seconded. All approved. Barb volunteered extra funds if needed to get this done. Some rock has been delivered and spread. There are 3 main problem areas that need attention. Additional loads of rock to be ordered over the next month. Tractor repair expense was more than expected.
Park: Dock boards will be repaired.
Old Business: Amendments to By-Laws are still a work in progress. The light at the man door to the Community Building needs repaired. Repairs to the Reservoir doors will be scheduled. Costs for the repair still need to be determined.
New Business: No new business.
Tristan made a motion to adjourn the meeting at 7:15 p.m. Barb seconded. All Approved.
Next Board meeting to be August 13th , 2024, at 6:30 p.m. at the Park, weather permitting. If weather is bad the meeting will be held at the Community Building – 55202 Fandt Road.
Respectively submitted, Suzanne Wick, Secretary